Access QuickBooks Desktop remotely and keep the benefits of Online

Access QuickBooks Desktop remotely and keep the benefits of Online


So you want to access QuickBooks Desktop remotely? In other words, you want to continue using your preferred solution without switching to QuickBooks Online? Here’s how…

When QuickBooks online was released it was envisioned that everyone would transition across to that new platform. Multi-user simultaneous access became easy. You can access it from anywhere, on any internet connected device, and you don’t have to worry about maintenance or backups.

The online version was found to be missing some vital features. Abilities that many business owners, and in particular accountants, needed meant users continued to stick with the desktop version of QuickBooks.

The good news is that there are options for those wanting to use QuickBooks desktop but still have the benefits of QuickBooks Online. In this article we will look at 3 of the most common ways this can be achieved.


One popular option is to have your QuickBooks hosted by a dedicated hosting company. This means you rent a part of a server or in some cases a dedicated server. The provider installs QuickBooks along with your company files. The servers are then made available remotely for you to access.

Intuit themselves run a hosting partner program, and there are many other hosting providers that can offer a good service. Providers can be found by taking a look on Google 🙂

* Updates / Backups taken care of by hosting provider* Can be expensive
* Uninterrupted Access* Some providers limit the software / integrations you can use
* No investment needed in hardware / IT support* Your data is held by a 3rd party

Remote Screen Share

Another option is to use a remote screen share application such as Logmein or GoToMyPC. With these you have direct access to the computer that runs QuickBooks from anywhere. This gives the benefit of remote access but as you are sharing the screen, it does not give you simultaneous multi user access. So larger businesses may find this a limiting factor to this method.

* Easy setup* QuickBooks computer must always be on
* Easy to use* Not multi-user
* Data stays on your machine* Not private as anyone that can see the screen can see you working

Remote Desktop Technology

Much like the remote screen software this will give you access to the QuickBooks machine from anywhere. But unlike remote acces, you have your  own secure session so multiple people can work a the same time. These users can work without affecting each other or tying up the computer.

This can be setup manually by an IT professional or you can use a remote desktop tool such as Citrix or MyQuickCloud.

* Multi-User* QuickBooks computer must always be on
* Not screen sharing so private and secure* Some options can be expensive
* Easy to use* Some options require IT support to setup

Here at MyQuickCloud we are able to offer multiple solutions to access QuickBooks Desktop remotely. From full cloud hosting to remote desktop technology that is simple, secure and easy to setup without IT support. You can therefore continue to host QuickBooks yourself on your existing computers. To find out which solution best fits your needs and to learn more please visit