Zyla Accountants launches MyQuickCloud to transform global connectivity and workflow
MyQuickCloud
Zyla Accountants in 2017, spotted a gap in the market for accountants who went the extra mile for their clients.
Its founder, Suzy Kerton, realised that accountancy firms were stuck in the dark ages and set out to use digital accounting and bookkeeping services to make managing accounts easier and faster.
Since then, Zyla has successfully launched Zyla Accountants in the UK and Dubai to support startups, SMEs and established businesses.
We spoke to CEO, Suzy Kerton to discuss her journey and early successes with MyQuickCloud.
The Challenge
The Zyla Accounts team uses a suite of cloud-based services, but wanted to make co-working, onboarding and security much easier to set-up across the organisation and its people. With its newly opened offices in Dubai, this became a bigger challenge it needed to solve.
Suzy explains: “In 2020, remote working was gaining popularity quickly. And following the pandemic, remote culture has already become a ‘new normal’ that all sorts of organisations are transitioning to, including Zyla. Working remotely had given us the opportunity to also launch a new Zyla Accountants office in Dubai, but we needed to implement something that could centralise our systems and enable improved collaboration between our teams, and importantly, could scale with us.”
The Solution
Zyla uses MyQuickCloud for on-premises and offshore teams, as well as supporting clients and partners. This is provided through a virtual private desktop that enables staff to work remotely, but keeps the office experience. My QuickCloud facilitates on-premises and remote work by providing users with secure access to their cloud desktops through a browser, allowing them to work, print and transfer files. This also improves business security by keeping company data in one secure place rather than on unmanaged users’ devices.
Suzy said: “MyQuickCloud was so easy to set-up. Without an IT Team we can support our people in the UK, India and Dubai and work remotely across three continents. I can manage access for all of our staff through one MyQuickCloud computer, enabling me to provide or revoke access at any time. This is especially helpful if a team member leaves too”.
I would highly recommend MyQuickCloud due to its cost and the support we have received, there’s always someone on standby to help us and it enables us to embrace remote working seamlessly for our accounting firm.
Suzy Kerton
CEO
The Outcome
Suzy talks about the most significant benefit their team has gained from MyQuickCloud, is embracing remote working through a cost-effective platform and with superior support.
Suzy says: “I would highly recommend MyQuickCloud due to its cost and the support that we have received, there’s always someone on standby to help us and it enables us to embrace remote working seamlessly for our accounting firm.
Our team needed to function remotely without an IT team, and that’s exactly what we have through MyQuickCloud.”
WithMyQuickCloud, the Zyla Accountants team can work however they choose, and can switch between devices (for example a laptop and an office computer) without losing their work.
We can help to improve the security of your accounting or finance business by keeping company data in one secure place rather than on unmanaged users’ devices. We also setup, backup and update the cloud server so you don’t have to.
Managing QuickBooks company files simultaneously with employees and clients is a challenge that companies around the world face. The process can be challenging, especially if the users work in different countries with outsourcing or offshoring services.
In this article, we look at 3 different ways you can access your company files with MyQuickCloud. Let’s look at how we can solve these problems using accountants and bookkeepers as an example.
The Business Challenge
There is a company file that needs to be accessed by someone else. Whether it is one person in the office or 10 across the globe, it does not matter.
The sending of a company file over email (or via a USB stick) can lead to two people working on different versions of the same file if you are just sharing it with your bookkeeper. You can waste a great deal of time and money setting up a complex, difficult-to-maintain remote access solution if you are trying to set up remote, simultaneous, multi-user access.
The Solution
For your users to be able to share QuickBooks simultaneously, you will need to follow our online setup instructions from the computer on which QuickBooks is installed. As a result, your users will be able to access your version of QuickBooks and your company file from anywhere.
We have provided three examples below of QuickBooks setups that our customers use on a daily basis. If you aren’t sure if your setup fits any of these, just open a live chat with our sales team. They’ll be happy to talk about what you are trying to achieve.
Bookkeeper or Accountant
Your bookkeeper or accountant wants remote access to your QuickBooks company file stored on your desktop computer.
Install MyQuickCloud on the desktop computer where the QuickBooks software resides, publish a MyApplication or MyWorkspace app and instantly access the QuickBooks software and company file remotely from any internet-connected computer or mobile device.
Accounting or bookkeeping firm
You work in an accounting firm and have a main office location with a server. However, you also have remote offices or users that need access to that same system.
Install MyQuickCloud on the office server where the QuickBooks software resides, create MyQuickCloud users, and publish a MyWorkspace app for those users. Now, your users can access the QuickBooks application and data from any remote office or other location. All they need is an internet connection and MyQuickCloud.
Accounting or bookkeeping firm (managed cloud server)
You run an accounting firm and are rapidly expanding. You need to move your QuickBooks application and data to a managed, secured cloud server that can grow as your business grows.
Subscribe to a small or standard MyQuickCloud Cloud Server and send your QuickBooks license info to MyQuickCloud for installation. We’ll publish a link to the server in your MyQuickCloud dashboard when it’s ready. You can then copy and paste your company file to the server and your users can start working.
We’ll backup your server every day and take care of all updates and maintenance on your behalf.
Accountancy and bookkeeping outsourcing requires a high level of coordination between in-house, remote staff and offshore partners and teams.
For employees that do not share an office space, cloud-based services are improving communication, streamlining tasks, and organizing project management.
Cross-border collaboration has become widely accessible to accountants and bookkeepers of all sizes thanks to innovative software platform MyQuickCloud. We have helped to remove the requirement for purchasing hardware, providing security that people trust and peace of mind that they are supported 24/7.
The accounting world is having difficulty hiring in-house accountants, due to such a competitive market. They are increasingly embracing offshoring and outsourcing accounting as part of their business strategy which makes perfect sense. They can focus on other business functions without worrying about expensive hires, utilising brilliant experience at nearly half the cost.
Eighty-two percent of small businesses have increased the number of outsourced functions since the beginning of the COVID-19 pandemic.
Greater focus on cloud accounting
In addition to their accessibility and convenience, our cloud-based solution enable accountants to access their digitally hosted systems from anywhere at any time, and make anywhere their office.
Accounting companies are increasingly using cloud accounting, made popular with Xero, Quickbooks and Sage. As with desktop accounting, these brands have moved the whole process to the cloud. But for your outsourced employees, here’s an option to give them direct access to the information that matters.
As all data is safely stored on a cloud server, you simply need to log into an up-to-date online network and provide them with access to the software and information you want (which you can revoke anytime!).
It’s crucial that for our clients that provide professional services, are in full control of what software, tools and client data the offshore partner has access to. Learn how we keep your data secure here.
Increased preference for remote accounting work
A flexible, remote work setup has been adopted as a result of the COVID-19 pandemic. This trend is expected to continue in the coming years.
69% of employees worked remotely during the pandemic, according to the 2021 State of Remote Work Report. The number of remote work opportunities is expected to continue rising across industries through 2023.
MyQuickCloud can help you create the perfect cloud-based solution to work with your outsourcing partner. You can trust us to manage your offshore accounting and bookkeeping team’s IT function. Additionally, we can introduce you to accountancy firms already using MyQuickCloud.
Get your MyQuickCloud account today
