---
title: "How to Send E-mail Using QuickBooks"
description: "This guide will show you how to add your existing email account to QuickBooks, allowing it to send emails such as invoices directly from your account. ## Adding your e-mail address to QuickBooks ![](https://myquickcloud.com/wp-content/uploads/2025/03/ae365f1c-98a4-4606-8e51-961480459731.gif) - Open QuickBooks and sign in…"
url: "https://myquickcloud.com/support/knowledgebase/how-to-send-e-mail-using-quickbooks/"
updated: "2025-04-10"
category: QuickBooks
tags:
  - email
  - quickbooks
---

# How to Send E-mail Using QuickBooks

This guide will show you how to add your existing email account to QuickBooks, allowing it to send emails such as invoices directly from your account.

## Adding your e-mail address to QuickBooks

![](https://myquickcloud.com/wp-content/uploads/2025/03/ae365f1c-98a4-4606-8e51-961480459731.gif)

- Open QuickBooks and sign in to your company file
- Click **Edit** from the top menu, then click **Preferences**
- Scroll down and click on **Send Forms**, then click **Add** to add your e-mail address
- **Enter your e-mail address** then select your e-mail provider (e.g Outlook/Office 365, Gmail etc.) then click **OK**.

 Note

For Outlook, make sure **Use Enhanced Security** is selected

You may now get a login window pop-up from Intuit, this is to sign in to your Intuit account. **Enter your Intuit sign in details** and click **Sign In** to continue.

![Image showing the Intuit account sign in screen in QuickBooks](https://myquickcloud.com/wp-content/uploads/2025/03/QB-Intuit-Sign-In.jpg)

 Note

you can create a new account if you don’t already have one – it doesn’t need to be the same as the owners’ QuickBooks license account. If this sign in doesn’t pop-up, you can skip ahead to the next step.

A message should pop-up requesting you authorize your permission for QuickBooks to use your e-mail address to send e-mails. Click **continue** here to be redirected to your e-mail provider.

![Image showing the Webmail Authorization popup message in QuickBooks](https://myquickcloud.com/wp-content/uploads/2025/03/QB-Webmail-Authorization.jpg)

From here, continue to authorize QuickBooks permissions for your respective e-mail provider. Please follow the **Outlook** (including Office 365), or **Gmail** instructions below.

### Outlook Authorization

You should now be redirected to your e-mail sign in page. **Sign in** to your e-mail account as you normally would.

![Image showing the Outlook account sign in page in QuickBook](https://myquickcloud.com/wp-content/uploads/2025/03/QB-Outlook-Sign-In.jpg)

Once authorized you should see the below message confirming you’re now able to send e-mails. Click **OK** to continue.

![Image showing successful Webail Authorization message in QuickBook](https://myquickcloud.com/wp-content/uploads/2025/03/QB-Webmail-Authorization-Success.jpg)

You should now be able to send e-mails through QuickBooks using your Outlook / Office 365 e-mail address.

### Gmail Authorization

You should now be redirected to your e-mail sign in page. **Sign in** to your e-mail account as you normally would.

![Image showing the gmail sign in page in QuickBooks](https://myquickcloud.com/wp-content/uploads/2025/03/QB-Gmail-Sign-In.jpg)

Once you’ve signed in you’ll be asked to authorize QuickBooks to use your Gmail e-mail address. Make sure you check the box that says **Send email on your behalf**, then click **Continue**.

![Image showing the Web Mail authorization page for QuickBooks](https://myquickcloud.com/wp-content/uploads/2025/03/QB-Gmail-Authorization.jpg)

Once authorized you should see the below message confirming you’re now able to send e-mails. Click **OK** to continue.

![Image showing successful Webail Authorization message in QuickBook](https://myquickcloud.com/wp-content/uploads/2025/03/QB-Webmail-Authorization-Success.jpg)

You should now be able to send e-mails through QuickBooks using your Gmail e-mail address.